Trade show – sold out

FEM 2023

The 14^th Fennoscandian Exploration and Mining (FEM 2023), will take place from 31 October to 2 November 2023 in Levi, Lapland, Finland. FEM conference includes a trade show that focuses on mining and exploration companies and their suppliers, universities and research institutes, authorities and surveys. Over a hundred exhibitors are presenting their operations, services and products at FEM.

FEM 2023 booth booking timetable – New applications form is closed.

The process of booking a booth at the FEM 2023 trade show will be same as for FEM 2019 (FEM 2021 was organized as a condensed online event without a trade show, short courses and excursions.)

• FEM 2019 exhibitors will get a priority renewal opportunity to book the same booth they had in 2019.
• If you shared a booth at FEM 2019, please note that the priority renewal opportunity applies only to the main exhibitor, not the sharing companies. Sharing will still be possible at FEM 2023.
• FEM 2019 main exhibitors received a message asking for contact person information in December 2022.
• FEM 2023 trade show invitations for priority renewal will be sent only to the confirmed contact persons
• Online booking and payment invitations have been sent on Monday 13 February 2023.
• Deadline for booth renewals is Sunday 16 April 2023.

Once priority renewal booth assignment is completed, new exhibitors can apply for a booth online on a first-come, first-served basis. The online form for new booth applications opens on this page on Wednesday 10 May 2023 at noon UTC+3h, Eastern European Summer Time (EEST).

New applications form is closed and the trade show is sold out.

FEM 2023 Trade show floor plans

Trade show areas

• Event Centre Levi Summit: First floor – area A and ground floor – area B
• Restaurant Vetta, Hotel Levi Panorama: First floor – area C
• Area A is reserved for exploration and mining companies, the Canada Pavilion and FEM organizers.
• Area B and C for service sector/service suppliers. Each company/corporation can reserve only one booth.

The Canada Pavilion on the first floor is organized with the Canadian Embassy in Helsinki and the Prospectors & Developers Association of Canada (PDAC). It is meant for Canadian companies interested, and/or exploring, in the Fennoscandian Shield of Northern Europe.

Booth options – sold out

Exhibitor instructions

Main exhibitors will receive instructions by email in by the end of May. If you are a co-exhibitor, please contact main exhibitor.

Important dates and times

Move-in

• Monday 30 October at 14:00 – 18:00
• Tuesday 31 October at 08:00 – 14:00

Show hours

• Tuesday 31 October at 16:00 – 22:00
• Wednesday 1 November at 09:00 – 18:00
• Thursday 2 November at 09:30 – ­16:30

Move-out

• Thursday 2 November approx. at 16:30 – 20:00

Furniture orders
Please order the furniture for your booth from the trade show constructor MSP Event Oy. Use the furniture order form to send in your order.

Furniture pictures and carpet colour codes (PDF)

Furniture order form (Excel)

MSP Event Oy will invoice all furniture costs directly from your company. If you have any special requests for your booth (not included in the materials), MSP Event Oy will be happy to help you with this – just ask!

Please make your furniture orders by Friday 29 September. Orders made later than seven days prior to the event are subject to an additional 25% late charge.

MSP Event Oy
Kiilletie 1, 90620 Oulu
Orders: Heli Keränen
Tel. +358 40 5899 402
Email: heli@msp.fi
www.msp.fi (only in Finnish)

Please note the following when placing your order to MSP Event Oy 

• All booths include one fascia – the fascia width is the same as your booth width. The fascia height is 22-25 cm with 18 cm free height for texts. We recommend the maximum height of 15-17 cm for fascia texts.
• Fascia text in standard letters is included in booth price (one company name/booth). This does not include logos.
• You can order from MSP Event Oy additional company names/logos for your fascia (extra charge).
• If your booth is a corner booth, you need to decide if you want to keep the booth end open and replace it with another fascia (extra charge/fascia text or logo). Please inform your decision to MSP Event Oy.
• Want to have your company logo on the fascia (either in addition to company name in standard lettering or instead of it)? This will cost you extra. Add the request on the furniture order form and send your logo to MSP Event Oy by email in one of the following formats: pdf, ai, freehand, vectore or jpg. The logo must be received three weeks before FEM 2023 at the latest.
• Carpet colour is fixed as red for the Canada Pavilion (booths A13 – A21). For other booths the choice of carpet colour is free. Please include your choice of carpet colour in the furniture order form. Carpet colour codes are available in the attachment.
• Changing fascia texts onsite is not possible. Please confirm the correct fascia texts to MSP Event Oy by Friday 29 September!

NB! Levi Summit Event Centre is not a fair centre and therefore there are some restrictions to promotional materials and exhibits you use.

• No heavy machinery
• No machinery/exhibits over normal room height
• No outdoor exhibition area available
• Parking areas are reserved for parking only

Delivery of booth materials

We recommend that you use Suomen Event Logistics Oy (SEL) the official logistic partner of FEM 2023 to handle all deliveries.

Logistic instructions for FEM 2023 trade show (PDF)

How to send your booth materials back (PDF)

• Send pre-advice and/or service order by email to SEL by Friday 6 October at the latest
• Arrival period to SEL warehouse 16 – 25 October
• Airfreight shipments must arrive to Helsinki Airport on 20 October at the latest
• Delivery of shipments from SEL warehouse
• to the venue on Friday 27 October
• to the stands on Monday 30 October at 10:00
• Pick-up of empties from the stands starting on Tuesday 31 October at 11:00, by 13:00 at the latest
• Delivery of empties back to the stands on Thursday 2 November at 17:00
• Collection from the stands and move to the SEL warehouse latest on Friday 2 November at 17:00
• Shipment dispatch from SEL warehouse starting from 7 November at 8:00

Move-in and move-out

• Exhibitor is responsible for setting up and fitting out its own booth. Booth construction, fitting out, and the delivery of goods may not begin before 14:00 on Monday 30 October.
• The booth must be completed by 14:00 on Tuesday 31 October. Please note that all exhibits, furniture and roll-ups must be inside the booth borders. The conference opening session will start at 17:00.
• Exhibitor must take all package materials to recycling spot shown by the staff. Trade show area will be vacuum-cleaned before the conference opening and daily after this.
• Exhibitor is not allowed to attach anything to the ceiling, columns or walls – please use the booth panels for this purpose. Infill panel surface is hard, please use only removable tape or hanging hooks for heavier items.
• Dismantling will start after the conference closing. All exhibitor’s goods and structures must be removed from the trade show area on Thursday 2 November by 20:00 at the latest.
• The exhibition space must be returned to the organizer in the same condition in which it was placed at the exhibitor’s disposal. MSP Event Oy will charge exhibitors for possible damages.
• Exhibitor is responsible for arranging return transfer for the booth materials – this will not be handled by the organizer or the venue personnel. We recommend that you use Suomen Event Logistics Oy (SEL) to handle this.

Electricity and data connection
The organizers are responsible for the general lighting of the exhibition area. The main electricity supply is 220V. One electrical outlet is included in the booth price. A free wireless Internet connection is available in the trade show area.

The whole technical programme will be shown on video screens placed in all trade show areas.

Security and insurance
The organizer is responsible for fire safety and general order in the exhibition area. Trade show area will be locked and guarded during night. The organizer shall not be held liable for any damage to or the disappearance of goods, structures or other materials. The exhibitor must independently take out any insurance policy that it regards as warranted (to goods and/or personnel). The insurance policies held by the organizers cover any possible damage caused by the actions of the organizers’ employees or by any of their equipment or constructions.

If you plan to bring to your booth devices that may cause danger to fire safety, please inform the conference office about this. The device will need a permit from the fire authorities.

Participants’ email addresses
Due to the GDBR regulations, it is no longer possible to send the email addresses of registered participants to FEM exhibitors.