Trade show – sold out
The 15th Fennoscandian Exploration and Mining (FEM 2025), will take place from 28 October to 30 October 2025 in Levi, Lapland, Finland. FEM conference includes a trade show that focuses on exploration and mining companies and their suppliers, universities and research institutes, authorities and surveys. Over a hundred exhibitors are presenting their operations, services and products at FEM.
Trade show areas
- Event Centre Levi Summit: First floor – area A and ground floor – area B
- Restaurant Vetta, Hotel Levi Panorama: First floor – area C
- Area A is reserved for exploration and mining companies, the Canada Pavilion and FEM organizers.
- Area B and C are reserved for service sector/service suppliers. Each company/corporation can reserve only one booth.
The Canada Pavilion on the first floor is organized with the Canadian Embassy in Helsinki. It is meant for Canadian companies interested, and/or exploring, in the Fennoscandian Shield of Northern Europe.
Booth options
Fees include VAT 25,5 %.
| Levi Summit Event Centre | ||
| Area A (1st floor) – SOLD OUT Area A (1st floor), Canada Pavilion – SOLD OUT | booth (6 m2) | 2 310 € |
| Area A (1st floor) – SOLD OUT | booth (4 m2) | 1 680 € |
| Area B (ground floor) – SOLD OUT | booth (6 m2) | 2 100 € |
| Area B (ground floor) – SOLD OUT | booth (4 m2) | 1 470 € |
| Hotel Levi Panorama | ||
| Area C (1st floor) – SOLD OUT | booth (6 m2) | 1 890 € |
| Area C (1st floor) – SOLD OUT | booth (4 m2) | 1 260 € |
Payments
Trade show fees include VAT 25,5 %. All bookings will be made online. Also the payments for the booths will be charged online during the booking process (invoicing option with extra fee, fee tbc.).
The booth price includes
- one full registration (one included in booth price)
- white infill panels (height 250 cm, width 100 cm/panel)
- booth 6 m2: width 3 meters and depth 2 meters
- booth 4 m2: width 2 meters and depth 2 meters
- fascia with one company name (fascia text in standard letters, fascia height 25 cm)
- two spot lights (50 W, led/halogen)
- one electrical outlet
- carpet (red carpet at Canada Pavilion)
- daily cleaning
- company name on the FEM 2025 website
Exhibitor registration
One exhibitor per booth is included in the booth price. All other exhibitors must pay the conference registration fee. As FEM 2025 is not a fair, booth price does not include any free customer invitations. Entrance to the trade show is open only for registered participants wearing the event name badge. Your badge is personal.
All exhibitors must register for the conference in advance using the online registration form available on the fees and registration page. Please choose as your registration type either Exhibitor (one incl. in booth price) or Exhibitor (extra). Please note that if you plan to share your booth with another company, you must inform the organizer about this by email congress@ulapland.fi.
Solicitation to exhibitors
Please note that the only official exhibitor listing is the trade show catalogue printed by the event organizers. If you are contacted by any outside company (e.g. Expo-Guide & FAIRGuide) offering free exhibitor directory listings, this is a scam. Please do not respond to any of their inquiries.
Exhibitor instructions
Main exhibitors will receive instructions by email in by the end of June. If you are a co-exhibitor, please contact main exhibitor.
Important dates and times
Move-in
- Monday 27 October at 14:00 – 18:00
- Tuesday 28 October at 08:00 – 14:00
Show hours
- Tuesday 28 October at 16:00 – 22:00
- Wednesday 29 October at 09:00 – 18:00
- Thursday 30 October at 09:30 – 16:30
Move-out
- Thursday 30 October at 16:30 – 20:00
Furniture orders
Please order the furniture for your booth from the trade show constructor MSP Event Oy. Use the furniture order form to send in your order.
MSP Event Oy will invoice all furniture costs directly from your company. If you have any special requests for your booth (not included in the materials), MSP Event Oy will be happy to help you with this – just ask!
Please make your furniture orders by Friday 26 September. Orders made later than 21 days prior to the event are subject to an additional 25% late charge.
MSP Event Oy
Kiilletie 1, 90620 Oulu
Orders: Heli Keränen
Tel. +358 40 5899 402
Email: heli@msp.fi
www.msp.fi (only in Finnish)
Please note the following when placing your order to MSP Event Oy:
- All booths include one fascia – the fascia width is the same as your booth width. The fascia height is 22-25 cm with 18 cm free height for texts. We recommend the maximum height of 15-17 cm for fascia texts.
- NB. Canada pavilion exhibitors. The Canada Pavilion booth includes Canada infill panel (height 250 cm, width 100 cm/panel). It should not be covered. Fascia is red, text is white.
- Fascia text in standard letters is included in booth price (one company name/booth). This does not include logos.
- You can order from MSP Event Oy additional company names/logos for your fascia (extra charge).
- If your booth is a corner booth, you need to decide if you want to keep the booth end open and replace it with another fascia (extra charge/fascia text or logo). Please inform your decision to MSP Event Oy.
- Want to have your company logo on the fascia (either in addition to company name in standard lettering or instead of it)? This will cost you extra. Add the request on the furniture order form and send your logo to MSP Event Oy by email in one of the following formats: pdf, ai, freehand, vector or jpg. The logo must be received three weeks before FEM 2025 at the latest.
- Carpet colour is fixed as red for the Canada Pavilion (booths A13 – A21). For other booths the choice of carpet colour is free. Please include your choice of carpet colour in the furniture order form. Carpet colour codes are available in the attachment.
- Changing fascia texts onsite is not possible. Please confirm the correct fascia texts to MSP Event Oy by Friday 26 September!
NB! Levi Summit Event Centre is not a fair centre and therefore there are some restrictions to promotional materials and exhibits you use.
- No heavy machinery
- No machinery/exhibits over normal room height
- No outdoor exhibition area available
- Parking areas are reserved for parking only
- There is no poster area.
Ordering refreshments to your booth
Hotel Levi Panorama (Kiinteistö Oy Koutalaki 1) has exclusive rights to restaurant services in Hotel Levi Panorama and the Levi Summit Event Center. No alcoholic beverages can be brought to the FEM event premises. The only thing you can bring to your booth freely is sweets. The link to order refreshments will be provided to exhibitors on 9 September.
All booth catering orders must be placed using the online order form (link to the form), by 5 October at the latest. More information about the catering options (prices, link etc.) will be sent to exhibitors closer to the event.
Delivery of booth materials
We recommend that you use Suomen Event Logistics Oy (SEL) the official logistic partner of FEM 2025 to handle all deliveries.
Logistic instructions for FEM 2025 trade show (PDF)
How to send your booth materials back (PDF)
Please check the attached separate instructions about this.
- Send pre-advice and/or service order by email to SEL by Friday 10 October at the latest
- Arrival period to SEL warehouse 13 – 21 October
- Airfreight shipments must arrive to Helsinki Airport on 17 October at the latest
- Delivery of shipments from SEL warehouse
- to the venue on Friday 24 October
- to the stands on Monday 27 October at 10:00
- Pick-up of empties from the stands starting on Tuesday 28 October at 11:00, by 13:00 at the latest
- Delivery of empties back to the stands on Thursday 30 October at 17:00
- Collection from the stands and move to the SEL warehouse on Friday 31 October by 17:00 at the latest
- Shipment dispatch from the SEL warehouse starting from 4 November at 8:00
Move-in and move-out
- Exhibitor is responsible for setting up and fitting out its own booth. Booth construction, fitting out, and the delivery of goods may not begin before 14:00 on Monday 27 October.
- The booth must be completed by 14:00 on Tuesday 28 October. Please note that all exhibits, furniture, and roll-ups must be inside the booth borders. The conference opening session will start at 17:00.
- Exhibitor must take all package materials to recycling spot shown by the staff. Trade show area will be vacuum-cleaned before the conference opening and daily after this.
- Exhibitor is not allowed to attach anything to the ceiling, columns or walls – please use the booth panels for this purpose. Infill panel surface is hard, please use only removable tape or hanging hooks for heavier items.
- Dismantling will start after the conference closing. All exhibitor’s goods and structures must be removed from the trade show area on Thursday 30 October by 20:00 at the latest. The exhibition space must be returned to the organizer in the same condition in which it was placed at the exhibitor’s disposal. MSP Event Oy will charge exhibitors for possible damages.
- Exhibitor is responsible for arranging return transfer for the booth materials – this will not be handled by the organizer or the venue personnel. We strongly recommend that you use Suomen Event Logistics Oy (SEL) to handle this. Please find attached instructions on how to send your booth materials back.
If for some reason you are not able to send materials through Suomen Event Logistics Oy follow these instructions:
Delivery and return
- Deadline: All materials must arrive in week 43, no later than Thursday 23 October.
- To ensure that all cargo and goods reach the venue, please advise the cargo/transportation company to assure when cargo can be delivered by telephone, and that there is someone from Kiinteistö Oy Koutalaki 1 to receive the delivery. Tel. +358 16 336 3000, sales@kassiopeia.fi
Address and contact person:
Kiinteistö Oy Koutalaki 1 / Sanna Penja
(Name of the company or sender / FEM 2025)
Tunturitie 205
99130 Sirkka, Finland
Please mark the boxes clearly: FEM 2025, company name and booth number
Electricity and data connection
The organizers are responsible for the general lighting of the exhibition area. The main electricity supply is 220V. One electrical outlet is included in the booth price. A free wireless Internet connection is available in the trade show area.
The whole technical programme will be shown on video screens placed in all trade show areas.
Security and insurance
The organizer is responsible for fire safety and general order in the exhibition area. Trade show area will be locked and guarded during night. The organizer shall not be held liable for any damage to or the disappearance of goods, structures or other materials. The exhibitor must independently take out any insurance policy that it regards as warranted (to goods and/or personnel). The insurance policies held by the organizers cover any possible damage caused by the actions of the organizers’ employees or by any of their equipment or constructions.
If you plan to bring to your booth devices that may cause danger to fire safety, please inform the conference office about this. The device will need a permit from the fire authorities.
Participants’ email addresses
Due to the GDBR regulations, it is no longer possible to send the email addresses of registered participants to FEM exhibitors.